Agence Distinction is a show and artist agency. J3B Web is building its new management tool, from the quote request to the contract signed online, then to the invoice paid by card. The data from the old system will be carried over at the switch.
The agency’s old system was built on CodeIgniter 3. Two apps shared the same database. The GST and QST rates were written in the code and not saved on invoices, amounts were stored as floating-point numbers, which creates one-cent gaps, and categories were free text.
It also holds the agency’s whole history, including more than 4,000 clients, more than 1,700 contracts and more than 13,000 invoices. The new tool had to carry it all over, with money totals right to the cent.
01
The old version showed an artist as free when Google Calendar did not answer. The new tool reads calendars in read-only mode, in morning, afternoon and evening slots, and keeps “unknown” apart from “available”. It never drops an artist on its own. The team decides.
02
Amounts are stored in whole cents. GST and QST are rounded only once, and the QST line takes the leftover cent, so the invoice total always balances.
03
Eight import commands read the old database without changing it. They can run as a dry run and be rerun as many times as needed, and each one compares counts and money totals with the old system. Anomalies go to a CSV file. The switch is planned to take about thirty minutes, with a rollback plan.
Replacing an aging system with current software, with all of its data carried over.
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